(i) The data submitted by the PHA for the deconcentration bonus shows that the PHA met the requirements for bonus points in paragraph (h)(1)(i), (ii) or (iii) of this section. for improving failing SEMAP indicators, and will assist in preparing a Corrective Action Plan (CAP). (2) HUD verification method: MTCS report - Shows percent of HQS inspections that are more than 2 months overdue. This contact form is only for website help or website suggestions. (i) The PHA's SEMAP certification states that: (A) The PHA has written waiting list selection policies in its administrative plan and. This is an automated process for (iii) The PHA's SEMAP certification does not support the statements in either paragraph (b)(3)(i) or (b)(3)(ii) of this section. (1) This indicator shows whether newly leased units pass HQS inspection on or before the beginning date of the assisted lease and HAP contract. HUD will conduct on-site reviews of PHAs rated troubled to assess the magnitude and seriousness of the problems. under the SEMAP lease-up indicator. HUD shall maintain SEMAP files, including certifications, notifications, appeals, corrective action plans, and related correspondence for at least 3 years. HUD . (ii) The PHA's SEMAP certification does not support the statements in paragraph (e)(3)(i) of this section. No later than 120 calendar days after the PHA's fiscal year end, HUD shall notify each PHA in writing of its rating on each SEMAP indicator, of its overall SEMAP score and of its overall performance rating (high performer, standard, troubled). 14 Key Indicators Indicator Description HQS Enforcement 98% Life-threatening deficiencies are corrected within 24 hours and other fail items are corrected within PHA-approved timeframe. (See 985.3 .) hb```\@( \tGa`U.[7x)"8 rGFG0f,h @ZE"w2)131`:p:]/L51d~_@,Bp00fU=/``Z@ M= 29, 2000; 65 FR 16823, Mar. Under current regulations at 24 CFR part 985, the SEMAP Certification form (HUD-52648) must be submitted annually by all PHAs administering Section 8 tenant-based assistance programs. Regulations at 24 CFR 985.103(d) provided that the first eight SEMAP indicator scores were subject to modification based on the results of an agency's annual audit. (ii) The PHA's SEMAP certification does not support the statement in paragraph (f)(3)(i) of this section. (i) The data submitted by the PHA for the deconcentration bonus shows that the PHA met the requirements for bonus points in paragraph (h)(1)(i), (ii) or (iii) of this section. PHAs that achieve an overall performance rating of high performer may receive national recognition by the Department and may be given competitive advantage under notices of fund availability. The 2-month allowance is provided only to accommodate a possible lag in the PHA's electronic reporting of the annual HQS inspection on Form HUD-50058, and to allow the processing of the data into MTCS. 10 points. 15 points. An MTCS report also shows the percent of FSS families with FSS progress reports who have escrow account balances. This web site is designed for the current versions of 0 points. Additional SEMAP points are available to PHAs that have jurisdiction in metropolitan FMR areas and that choose to submit with their SEMAP certifications certain data, in a HUD-prescribed format, on the percent of their tenant-based Section 8 families with children who live in, and who have moved during the PHA fiscal year to, low poverty census tracts in the PHA's principal operating area. A separate drafting site 985.3 Indicators, HUD verification methods and ratings. 985.104 PHA right of appeal of overall rating. (1) The indicator: This indicator shows whether the PHA enters into HAP contracts for the number of the PHA's baseline voucher units (units that are contracted under a Consolidated ACC) for the calendar year that ends on or before the PHA's fiscal year or whether the PHA has expended its allocated budget authority for the same calendar year. (a) High performer rating. 5 points. (c) Troubled rating. (B) Based on the PHA's quality control sample of tenant files, the PHA follows its written method to determine reasonable rent and has documented its determination that the rent to owner is reasonable in accordance with 982.507 of this chapter for at least 98 percent of units sampled at the time of initial leasing, if there is any increase in the rent to owner, and at the HAP contract anniversary if there is a 10 percent decrease in the published FMR in effect 60 days before the HAP contract anniversary. (ii) The percent of units leased during the last PHA fiscal year was 95 percent or more, or the percent of allocated budget authority expended during the last PHA fiscal year was 95 percent or more following the methodology of 985.3(n). 63 FR 48555, Sept. 10, 1998, unless otherwise noted. Maps to be used by voucher families to locate non-poor neighborhoods and their services (schools, shopping, and religious institutions). This program is designed for all employees in the Section 8/Housing Choice Voucher program. (c) An PHA's SEMAP certification is subject to HUD verification by an on-site confirmatory review at any time. 5 points. (1) This indicator shows whether voucher holders were successful in leasing units with voucher assistance. (3) An PHA may include with its SEMAP certification any information bearing on the accuracy or completeness of the information used by the PHA in providing its certification. View all text of Subpart A [ 985.1 - 985.3] 985.3 - Indicators, HUD verification methods and ratings. 8 points. The PHA supervisor's reinspected sample is to be drawn from recently completed HQS inspections (i.e., performed during the 3 months preceding reinspection) and is to be drawn to represent a cross section of neighborhoods and the work of a cross section of inspectors. In recognition of this, HUD has afforded PHAs that meet certain criteria the opportunity to waive their Section 8 Management Assessment Program (SEMAP) scores in recognition of the pandemic environment. 5 points. The 2-month allowance is provided only to accommodate a possible lag in the PHA's electronic reporting of the annual HQS inspection on Form HUD-50058, and to allow the processing of the data into MTCS. (b) Standard rating. (2) HUD verification method: The IA annual audit report covering the PHA fiscal year entered on the SEMAP certification and on-site confirmatory review if performed. (1) The certification must be approved by PHA board resolution and signed by the PHA executive director. here. If the PHA is a unit of local government or a state, the corrective action plan must be signed by the Section 8 program director and by the chief executive officer of the unit of government or his or her designee. (1) This indicator applies only to PHAs with jurisdiction in metropolitan FMR areas. Keep to these simple steps to get SEMAP Self-Assessment Data Gathering Process/Forms For . (i) 2 percent or fewer of PHA tenant rent and family's share of the rent to owner calculations are incorrect. Subscribe to: Changes in Title 24 :: Subtitle B :: Chapter IX :: Part 985 :: Subpart A :: Section 985.3. The Section 8 Management Assessment Program (SEMAP) is designed to assess whether the Section 8 tenant-based assistance programs operate to help eligible families afford decent rental units at the correct subsidy cost. HUD will use the verification method identified for each indicator in reviewing the accuracy of an PHA's annual SEMAP certification. 5 points. This indicator becomes initially effective for the second full PHA fiscal year following the date of HUD approval of success rate payment standard amounts. Our longtime partnership with HAI Group offers students the opportunity to enjoy many training options, all of which provide a Nan McKay and Associates certification upon successful completion. 0 points. You can PHA's quality control sample means an annual sample of files or records drawn in an unbiased manner and reviewed by an PHA supervisor (or by another qualified person other than the person who performed the original work) to determine if the work documented in the files or records conforms to program requirements. (l) Pre-contract housing quality standards (HQS) inspections. 5 points. The MTCS data used for verification cover only voucher program and regular certificate program tenancies, and do not include rent calculation discrepancies for manufactured home owner rentals of manufactured home spaces under the certificate program or for proration of assistance under the noncitizen rule. Calculating and documenting your progress toward deconcentration, based on two SEMAP indicators: a. (2) HUD verification method: MTCS report - Shows percent of newly leased units where the beginning date of the assistance contract is before the date the unit passed HQS inspection. (2) HUD verification method: This method is based on the percent of units leased under a tenant-based or project-based HAP contract or occupied by homeowners under the voucher homeownership option during the calendar year that ends on or before the assessed PHA's fiscal year, or the percent of allocated budget authority expended during the calendar year that ends on or before the assessed PHA's fiscal year. (i) The percent of units leased or occupied by homeowners under the voucher homeownership option, or the percent of allocated budget authority expended during the calendar year that ends on or before the assessed PHA fiscal year was 98 percent or more. 5 points. An PHA that expends less than $300,000 in Federal awards and whose Section 8 programs are not audited by an independent auditor (IA), will not be rated under the SEMAP indicators in paragraphs (a) through (g) of this section for which the annual IA audit report is a HUD verification method. HlTo0%blk; l{@}`(k!Ml'@JwdPv]^5wu=?L wLL$y NE "S Y,$MpP}1RUA_jj%te)AA()zHXBbMg0R@x_~DZ "%N\tQEFCl&I&Vq)),BJ\=((&4_ 1W?r}M C$*nQ{01!H. XyA90" ol L!"jE .L~xQ4{BD$\;5]-`vn)gh-[LFF >:dkOHH:1kvL`) u!y"$1yvPFi hc"!!$- n, 3 points. 0 points. (ii) 5 to 10 percent of all PHA reexaminations are more than 2 months overdue. If you have comments or suggestions on how to improve the www.ecfr.gov website or have questions about using www.ecfr.gov, please choose the 'Website Feedback' button below. (24 CFR 984.105 and 984.305). (ii) The PHA's voucher program payment standard schedule contains payment standards which exceed 110 percent of the current applicable published FMRs or which are less than 90 percent of the current applicable published FMRs (unless a higher or lower payment standard amount is approved by HUD). The 14 key indicators of PHA performance are: How does SEMAP work? endstream endobj 370 0 obj <>/Metadata 22 0 R/Names 391 0 R/Outlines 27 0 R/PageLayout/OneColumn/Pages 365 0 R/StructTreeRoot 30 0 R/Type/Catalog/ViewerPreferences 392 0 R>> endobj 371 0 obj <>/ProcSet[/PDF/Text]>>/Rotate 0/StructParents 0/Tabs/S/Type/Page>> endobj 372 0 obj <>stream (1) This indicator shows whether an PHA supervisor or other qualified person reinspects a sample of units under contract during the PHA fiscal year, which meets the minimum sample size requirements specified at 985.2 under PHA's quality control sample, for quality control of HQS inspections. HUD may conduct an on-site confirmatory review to verify the PHA certification and the HUD rating under any indicator. 0 (l) Pre-contract housing quality standards (HQS) inspections. SEMAP deficiency means any rating of 0 points on a SEMAP performance indicator. (2) HUD verification method: MTCS Report. (1) This indicator applies only to PHAs with jurisdiction in metropolitan FMR areas. (i) 98 to 100 percent of newly leased units passed HQS inspection before the beginning date of the assisted lease and HAP contract. (24 CFR 982.305). 0 points. (20 points. supports the occupancy sub-indicator of MASS and keeps PHAs from having to absorb costs related to terminating a household's tenancy and refilling the unit. We recommend you directly contact the agency responsible for the content in question. What happens if a PHA does not perform adequately on any of the 14 indicators or is assigned an overall performance rating of troubled? 0 points. (ii) The PHA's SEMAP certification does not support the statements in paragraph (e)(3)(i) of this section. The HUD notification letter shall identify and require correction of any SEMAP deficiencies (indicator rating of zero) within 45 calendar days from date of HUD notice. Subscribe to: Changes in Title 24 :: Subtitle B :: Chapter IX :: Part 985. All 15 of the current SEMAP indicators will be covered. HUD will then prepare a SEMAP profile for each PHA which shows the rating for each indicator, sums the indicator ratings, and divides by the total possible points to arrive at an PHA's overall SEMAP score. (1) This indicator shows whether the PHA maintains an up-to-date utility allowance schedule. $q8E% Nt You are using an unsupported browser. 15 points. This measure combines the voucher lease-up and funds expenditure measures: the SEMAP measure is the higher of an agency's voucher lease-up and funds expenditure rates. HUD will use the verification method identified for each indicator in reviewing the accuracy of an PHA's annual SEMAP certification. The Code of Federal Regulations (CFR) is the official legal print publication containing the codification of the general and permanent rules published in the Federal Register by the departments and agencies of the Federal Government. *^_4/m/**HLY/1:UJxT=,9(z3 ~c{)uW z+}. (1) Submission of deconcentration data in the HUD-prescribed format for this indicator is mandatory for a PHA using one or more payment standard amount(s) that exceed(s) 100 percent of the published FMR set at the 50th percentile rent to provide access to a broad range of housing opportunities throughout a metropolitan area in accordance with 888.113(c) of this title, starting with the second full PHA fiscal year following initial use of payment standard amounts based on the FMR set at the 50th percentile rent. HUD may conduct an on-site confirmatory review to verify the PHA certification and the HUD rating under any indicator. This contact form is only for website help or website suggestions. The Section 8 Management Assessment Program (SEMAP) is designed to assess whether the Section 8 tenant-based assistance programs operate to help eligible families afford decent rental units at the correct subsidy cost. The Electronic Code of Federal Regulations (eCFR) is a continuously updated online version of the CFR. 5 points. In addition, if HQS deficiencies are not corrected timely, the indicator shows whether the PHA stops (abates) housing assistance payments beginning no later than the first of the month following the specified correction period or terminates the HAP contract or, for family-caused defects, takes prompt and vigorous action to enforce the family obligations. SEMAP profile means a summary prepared by HUD of an PHA's ratings on each SEMAP indicator, its overall SEMAP score, and its overall performance rating (high performer, standard, troubled). A PHA that expends less than $300,000 in Federal awards and whose Section 8 programs are not audited by an independent auditor, is not be rated under SEMAP indicators 1-7. 5 points. (1) This indicator shows whether the PHA has written policies in its administrative plan for selecting applicants from the waiting list and whether the PHA follows these policies when selecting applicants for admission from the waiting list. How does SEMAP improve program performance? (ii) The PHA has filled 60 to 79 percent of its mandatory FSS slots and 30 percent or more of FSS families have escrow account balances. (1) This indicator shows whether the PHA completes a reexamination for each participating family at least every 12 months. In this online seminar, Quadel's expert trainers will cover everything that has to do with SEMAP, the Section Eight Management Assessment Program. (24 CFR 982.404). 5 points. As provided in the preamble to the proposed rule, the Consolidated Appropriations Act, 2005 (Pub. (iii) More than 10 percent of all annual HQS inspections of units under contract are more than 2 months overdue. This initiative under the Energy Sector Management Assistance Program (ESMAP) supported the scale-up of power generation from renewable energy (RE) sources through resource assessment and mapping activities globally and at the country level from 2013 to 2020. PHAs with a FYE of 3/31/22, 6/30/22 or 9/30/22 may request to waive the application of SEMAP in its entirety, but only if the PHA has SEMAP indicators that were-directly or indirectly-affected because of a disruption to PHA operations caused by the PHA's adoption of CARES Act waivers. (vi) The PHA has filled fewer than 60 percent of its mandatory FSS slots and less than 30 percent of FSS families have escrow account balances. learn more about the process here. Upon receipt of the PHA's SEMAP certification, HUD will rate the PHA's performance under each SEMAP indicator in accordance with 985.3. (i) Fewer than 5 percent of annual HQS inspections of units under contract are more than 2 months overdue. (b) Standard rating. TTY: 202-708-1455, Privacy Policy | Web Policies | Accessibility | Sitemap, Privacy Policy | Web Policies | Accessibility | Sitemap, Section Eight Management Assessment Program (SEMAP), Resident Opportunities & Self Sufficiency, PUBLIC HOUSING ENVIRONMENTAL AND CONSERVATION CLEARINGHOUSE (PHECC), Section 8 Management AssessmentProgram (SEMAP). This content is from the eCFR and may include recent changes applied to the CFR. ( 1) this indicator shows whether the pha has adopted a payment standard schedule that establishes voucher payment standard amounts by unit size for each fmr area in the pha jurisdiction, and, if applicable, separate payment standard amounts by unit size for a pha-designated part of an fmr area, which payment standards do not exceed 110 percent (1) This indicator shows whether voucher holders were successful in leasing units with voucher assistance. result, it may not include the most recent changes applied to the CFR. Planning for renewable energy expansion. Displaying title 24, up to date as of 1/13/2023. View the most recent official publication: These links go to the official, published CFR, which is updated annually. (e) Use of administrative fee reserve prohibited. (1) This indicator shows whether an PHA supervisor or other qualified person reinspects a sample of units under contract during the PHA fiscal year, which meets the minimum sample size requirements specified at 985.2 under PHA's quality control sample, for quality control of HQS inspections. (ii) Fewer than 98 percent of newly leased units passed HQS inspection before the beginning date of the assisted lease and HAP contract. (iii) The PHA's SEMAP certification does not support the statements in either paragraph (c)(3)(i) or (c)(3)(ii) of this section. This content is from the eCFR and is authoritative but unofficial. HUD must review the adequacy and monitor implementation of PHA corrective action plans submitted under 985.106(c) or 985.107(c) and provide technical assistance to help the PHA improve program management. Although the SEMAP performance rating will not be determined using the indicators in paragraphs (a) through (g) of this section, PHAs not subject to Federal audit requirements must still complete the SEMAP certification for these indicators and performance under the indicators is subject to HUD confirmatory reviews. ), (ii) The percent of units leased or occupied by homeowners under the voucher homeownership option, or the percent of allocated budget authority expended during the calendar year that ends on or before the assessed PHA fiscal year was 95 to 97 percent. (24 CFR part 5, subpart F and 24 CFR 982.516). 0 points. The PHA's SEMAP certification also states that the reinspected sample was drawn from recently completed HQS inspections (i.e., performed during the 3 months preceding the quality control reinspection) and was drawn to represent a cross section of neighborhoods and the work of a cross section of inspectors. the SEMAP indicator at 985.3(a) Se-lection from the Waiting List; the number of families assisted for the SEMAP indicators at 985.3(b) Reason-able Rent, and 985.3(c) Determination of Adjusted Income; the number of units under HAP contract during the last completed PHA fiscal year for the SEMAP indicator at 985.3(e) HQS 5 points. (b) The definitions in 24 CFR 982.4 apply to this part. (i) Fewer than 5 percent of annual HQS inspections of units under contract are more than 2 months overdue. (iii) The PHA has filled 80 percent or more of its mandatory FSS slots, but fewer than 30 percent of FSS families have escrow account balances. The 2-month allowance provided here for rating purposes does not mean that any delay in completing annual HQS inspections is permitted. [63 FR 48555, Sept. 10, 1998, as amended at 64 FR 40497, July 26, 1999] Selection from the Waiting List - Indicator #1; Where the universe is: the number of admissions in the last year for each of the TWO quality control samples under the SEMAP indicator at Sec. contact the publishing agency. Units assisted under the voucher homeownership option and units occupied under a project-based HAP contract are included in the measurement of this indicator. The following is a list of regulatory waivers eligible for expedited review: ( 982.503 of this chapter.) 1437a, 1437c, 1437f, and 3535(d). (ii) The PHA's SEMAP certification does not support the statement in paragraph (g)(3)(i) of this section. (2) HUD verification method: MTCS report - Shows percent of reexaminations that are more than 2 months overdue. There are fifteen indicators that measure the efficiency and compliance with federal regulations. 0 points. Expanding Housing Opportunities (indicator #7) and. (1) This indicator shows whether the PHA correctly calculates tenant rent in the rental certificate program and the family's share of the rent to owner in the rental voucher program. (1) The indicator: This indicator shows whether the PHA enters into HAP contracts for the number of the PHA's baseline voucher units (units that are contracted under a Consolidated ACC) for the calendar year that ends on or before the PHA's fiscal year or whether the PHA has expended its allocated budget authority for the same calendar year. (b) HUD written report. r}XLzX]>V.CoWeyL*r[pwuxUZMr;C!nCR~h$`*AonSYd M_ylp8 &&$7~h$L"c\^l/z2q6?Xj~([(c&+%`_h__]O/\Ehq^S$% J>OSmlv}=%Aiv.&#Gb"?LBP"@[%KlKCKt~[wZwe6C (24 CFR part 5, subpart F and 24 CFR 982.516). 985.109 Default under the Annual Contributions Contract (ACC). The PHA's method must take into consideration the location, size, type, quality and age of the units, and the amenities, housing services, and maintenance and utilities provided by the owners in determining comparability and the reasonable rent. This web site is designed for the current versions of The 2-month allowance provided here for rating purposes does not mean that any delay in completing annual reexaminations is permitted. (iii) More than 10 percent of all PHA reexaminations are more than 2 months overdue. This section states the performance indicators that are used to assess PHA Section 8 management. 5 points. is available with paragraph structure matching the official CFR 0 points. the hierarchy of the document. SEMAP enables HUD to ensure program integrity and accountability by identifying PHA management capabilities and deficiencies and by improving risk assessment to effectively target monitoring and program assistance. SEMAP Indicators All SEMAP performance indicators set a standard for a key area of Housing Choice Voucher Pro-gram management. (ii) The PHA's SEMAP certification does not support the statement in paragraph (g)(3)(i) of this section. SEMAP indicators. Learn more about the eCFR, its status, and the editorial process. The PHA determines the overall poverty rate for its principal operating area using the most recent available decennial Census data. (i) 2 percent or fewer of PHA tenant rent and family's share of the rent to owner calculations are incorrect. (i) The proportion of families issued rental vouchers during the last PHA fiscal year that have become participants in the voucher program is more than the higher of: (B) The proportion of families issued rental vouchers that became participants in the program during the six month period utilized to determine eligibility for success rate payment standards under 982.503(e)(1) plus 5 percentage points; and. SEMAP deficiency means any rating of 0 points on a SEMAP performance indicator. (ii) The PHA's SEMAP certification includes the statements in paragraph (b)(3)(i) of this section, except that the PHA documents its determination of reasonable rent for only 80 to 97 percent of units sampled at initial leasing, if there is any increase in the rent to owner, and at the HAP contract anniversary if there is a 10 percent decrease in the published FMR in effect 60 days before the HAP contract anniversary. If the PHA is a unit of local government or a state, a resolution approving the certification is not required, and the certification must be executed by the Section 8 program director. 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